Facilities and Administration Officer

About the Role

We are seeking a proactive and adaptable Facilities & Administration Officer to provide administrative support across business areas within a large government organisation. This role will support a range of functions, including facilities, fleet, and general office operations, contributing to the smooth day-to-day running of the organisation

Key Responsibilities

• Provide administrative support across Business and Facilities Services, including reception and switchboard relief
• Coordinate fleet management tasks such as vehicle repairs, accident claims, infringements, and parking
• Assist with facilities management, including fire safety, energy and water efficiency, and office/workspace coordination
• Support corporate travel arrangements and general administrative duties
• Undertake training to provide backup support across broader admin and clerical teams
• Ensure all processes and services comply with relevant legislation and policies
• Communicate effectively with internal teams and external stakeholders
• Build and maintain relationships with government and non-government organisations
• Liaise with external agencies to support service delivery and organisational objectives

To be considered, you will demonstrate

• Proven experience in administrative support within a busy office environment
• Strong organisational skills with the ability to manage multiple tasks and priorities
• Ability to support facilities and operational functions, including fleet or office coordination (desirable)
• Excellent communication skills, with the ability to engage effectively with internal and external stakeholders
• Proven ability to work collaboratively and build strong professional relationships
• High attention to detail, ensuring accuracy and compliance with policies and legislation
• Flexible and adaptable, with a willingness to support different teams and undertake varied administrative duties
• Experience within a government or corporate environment (desirable)

Selection Criteria Essential:

• Demonstrated administrative experience with strong organisational skills and the ability to manage multiple priorities
• Strong communication and interpersonal skills, with the ability to liaise effectively with internal and external stakeholders
• High level of attention to detail, with the ability to maintain accurate records and ensure compliance with policies and procedures
• A current Police Clearance (or willingness to obtain one)

Why Apply?

• Opportunity to work within a collaborative government environment.
• Gain exposure to facilities, fleet, and administrative functions.
• Supportive and dynamic team culture,

How to apply
If this opportunity sounds right for you and you’re passionate about delivering excellent customer service, please click “Apply Now” to submit your application via SEEK.

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
 
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via ***********@dfp.com.au or 1300 337 *** and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
 
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us-1/policies. Do not submit any sensitive personal information in your resume.