Project Support Officer

Job Category: IT,Program & Project Management

The City of Subiaco is in a period of significant growth, with new residential developments, refreshed main streets and public spaces, and an expanding mix of retail, dining, culture and recreation. We are working closely with the community, businesses and partners to guide this change while maintaining Subiaco’s heritage, character and identity. This is an exciting opportunity to contribute to a city with a strong sense of place and vision for the future.

Job Description

In this role, the successful applicant will support the City’s information functions, contributing to privacy, information management, and cyber security initiatives through administrative and project coordination, including documentation, governance, compliance, and reporting to ensure efficient delivery on a two-yearMaximum Term Full-time contract basis

The key responsibilities of this role:

• Provide administrative and operational support across Privacy, Information Management, and Cyber Security projects and initiatives.
• Develop, maintain, and coordinate project documentation including plans, registers, reports, budgets, and audits.
• Ensure accurate document control, versioning, and records management in line with organisational standards.
• Coordinate meetings, workshops, and project forums, including agendas, papers, and logistics.
• Prepare and distribute minutes, action items, and follow-up to support timely delivery of outcomes.
• Track actions and support stakeholder engagement to ensure effective communication and progress.
• Prepare project status reports, dashboards, and governance documentation.
• Maintain project registers including risks, issues, decisions, actions, and budgets.
• Support governance processes through preparation of required documentation and reporting inputs.
• Ensure compliance with information management, records management, privacy, and security policies.
• Maintain accurate and secure project records in approved systems.
• Provide administrative support to privacy, information governance, and cyber security initiatives

To be successful in this role you will have:

• Experience providing high-quality administrative or project support role.
• Sound understanding of Privacy, Information Management, and Cyber Security principles and their application in the workplace.
• Strong organisational and time management skills, with the ability to effectively manage competing priorities and meet deadlines.
• Strong written and verbal communication skills, including the ability to prepare accurate documentation and liaise professionally with a range of stakeholders.
• High level of attention to detail, particularly in relation to document management, records management, and information handling practices.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Demonstrated ability to work collaboratively and build effective working relationships across teams and business areas.
• Commitment to complying with organisational policies, procedures, and legislative requirements relating to privacy, information security, and records management.
• Familiarity with project management methodologies
• Experience using project management and collaboration tools, including SharePoint, Microsoft Teams, Jira, and Confluence.

For a full copy of the position description, please send your request to ***********@subiaco.wa.gov.au referencing this position title.

Salary Package

In line with the City of Subiaco Inside Staff Industrial Agreement 2025, this position is classified as a Level 5. The salary range is $86,452.08 to $96,200.00 per annum, exclusive of superannuation.

Working for the City of Subiaco:

We are committed to equal opportunity employment and offer great benefits to help you achieve a positive work-life balance, including (but not limited to):

• Up to 5 weeks' annual leave plus the option to accrue time in lieu.
• Sustainable travel allowance or a parking permit.
• Free membership to Lords Recreation centre.
• Superannuation co-contributions
• 12 weeks of paid parental leave
• 24/7 employee assistance programme
• Learning and development opportunities.
• Novated lease and salary packaging options

Enquiries about this role can be made to Amanda Boffey- Coordinator Customer and Information Management - *******@subiaco.wa.gov.au

Application process:

To apply for this position, please click Apply or alternatively Apply with Seek to submit your application. You will be asked to upload a CV and a cover letter to support your application.

To be considered for the role, it is essential that you demonstrate in your application how you meet the essential criteria. You should ensure that the information you provide in your application is relevant to the job role and is a true and accurate reflection of your experience and skillset.

As an equal opportunity employer, we encourage applications from candidates of all backgrounds. We recognise that we are strengthened by diversity and are committed to providing a diverse and inclusive work environment in which everyone is included and treated fairly with respect.

The closing date for applications is Wednesday 15 July 2026. Applications may be considered, and interviews conducted, prior to the closing date. If you are interested in this position, we highly recommend you apply as soon as you can.

Applicants must have the right to work in Australia.