Travel and Office Coordinator

Twinza is a lean corporate and project management focused oil and gas developer working towards a genuinely exciting stage of a development project in Papua New Guinea.

You will report to the CFOO and support the broader corporate team, which means your work supports the full organisation and impacts each person in the team. The role is varied, your days will be full, and the expectation is straightforward, get things done well.

We are at the early stages of building systems and processes, and this role can make a mark as part of a team putting these essential support activities in place.  You would be joining the business at a pivotal time.

Twinza is not a traditional hierarchical organisation, therefore your work support to Corporate and Project teams alike. The work is varied, it can be high level one minute, to the unglamorous but essential, the next. The expectation is that you get things done through your initiative. If you are a person who finds satisfaction in being the person who makes everything run, this role is for you.

We will consider an altered work week for the right candidate.

What You Will Be Doing

Travel coordination

• Booking and managing domestic and international travel for staff, including complex multi-leg itineraries

• Keeping across visa requirements and lead times for PNG, Southeast Asia, Australia and key business destinations so travellers are never caught short

• Managing arrivals, departures and ground transport in line with our health, safety and security protocols

• Identifying a system and implementing to make the process more efficient

Purchase to pay

• Raising, tracking and receipting purchase orders for travel and other office expenditure

• Processing invoices and resolving discrepancies before they reach Finance

• Supporting the transition of travel and office expenses to a credit card-based process

Office Operations

• Making sure the office is clean, presentable and always well stocked

• Being the first point of contact for facilities and contractor issues and resolving them promptly

• Managing the visitor and caller experience to a professional standard

 Team support

• Supporting leaders with meeting scheduling, document preparation and correspondence

• Assisting with event and conference logistics so nothing falls through the cracks

• Producing documents, letters and process notes to Twinza formatting standards

HSE and compliance

• Keeping office safety procedures current and communicated

• Ensuring all new starters are inducted and complete their safety walkaround on day one

• Maintaining Fire Warden coverage.

What We Are Looking For

You will need to bring:

• Solid experience in complex international travel logistics in Asia, ideally with GDS or comparable booking tools.

• A working understanding of purchase-to-pay processes and the discipline to keep records clean. Demonstrated through a confidence working with staying within the contract guidelines, raising purchase orders, and getting approvals for the proper accounting.

• Competence across the Microsoft Office Suite, particularly Outlook, Word, Excel and SharePoint

• Demonstrated communication style and approach when working across different cultures, particularly in PNG and Asia which will be key locations for the project.

• Strong spoken and written English and the ability to produce professional documents without someone needing to clean them up afterwards

• The kind of attention to detail that means errors in bookings, POs or correspondence does not happen

• Discretion when handling confidential executive, personnel and commercial information.

• The ability to manage competing priorities across travel, office and support tasks without losing the thread

What This Role Is Not

This is not a role where you will sit at your desk waiting for tasks to arrive. You will need to notice what needs doing and get involved. If the kitchen is low on supplies, you sort it. If a contractor has not confirmed, you follow up. If a traveller is about to land and no one has arranged their transfer, that is on your radar before they ask.

The role suits someone who takes genuine pride in running things well, is comfortable being asked to work outside of their box and can switch between detailed administrative work and practical office tasks in the same day.

About Twinza Oil

Twinza Oil is an independent oil and gas company headquartered in West Perth, Western Australia with a project heading towards final investment decision (FID), the project and then the operations will be conducted in PNG. We operate in a focused, culturally competent, professional environment where people are expected to bring their expertise and collaborate.

How to Apply

Please send your resume and a brief cover letter outlining your relevant experience. Within your cover letter, tell us how you have coordinated varying travel requirements outside of Australia,