School Officer

This is a permanent part-time (0.4FTE) position commencing Term 3, 2026

Calista Primary School is an independent public school in the city of Kwinana with approximately 420 students from kindy to Year 6.  We believe that strong relationships are they key to educational success and that every student matters every day. Our purpose is to provide a safe and supportive environment which enables students to strive for personal, social and academic success. We prepare students to become functional citizens who are empowered to contribute to, and succeed in, an ever-changing society.

The Role

This position is for two days a week, Thursday and Friday, 8.00am to 4.00pm.

Our school office can be a fast environment and therefore the successful applicant should be flexible and adapt to changing daily priorities.The school officer undertakes administrative support duties, reception duties, including greeting visitors, answering the telephone, and responding to routine enquiries and requests for information in an efficient and friendly manner.  They also provide general clerical  duties such as preparing newsletters through SWAY, booking appointments for the Principal and Deputy Principals, managing the school website, enrolments, updating and maintain student medical information, maintaining a student filing system, reviewing student attendance records which includes generating absentee letters through Compass for distribution and communicating to parents through Connect, Compass, face to face and telephone.

The successful applicant will ideally communicate well, both written and verbal, as well as having a good knowledge of customer service principles, will be highly regarded.  In addition, it will be highly desirable for applicants to possess strong organisations skills in delivering and prioritising tasks when under pressure as well as a working knowledge of the Student Information System (SIS) Integris program and sound knowledge of Compass is highly desirable.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Robyn Pearce, Manager Corporate Services on (08) 9414 23***or emailing ************@education.wa.edu.au.

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds. 

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain a valid Working With Children Check before you start; and

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.

Step 2: Attach your documents

Your application should include:

• A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position; and
• A four (4) page statement addressing the selection criteria as outlined in the attached JDF
  • Demonstrated experience in providing general office administrative support with ability to organise and prioritise tasks effectively.
  • Demonstrated ability to use computers and a range of application software packages, particularly databases, spreadsheets and word processing.
  • Demonstrated good verbal and written communication skills, including application of customer service principles and practices.
  • Demonstrated good interpersonal skills and ability to work in a team environment

It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 41***for assistance.

Advertised Vacancy Number: IPS/SS1050103

Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Tuesday, 30 June 2026