Project Coordinator

We are seeking a highly organised and proactive Project & Operations Coordinator to join our growing team. This is a diverse role that combines project coordination, executive support, document control, and commercial administration. Working closely with the CEO and leadership team, you will play a key role in ensuring projects, business operations, and commercial activities run efficiently.

Key Responsibilities:

Project Coordination

• Prepare quotes and tenders.

• Develop and maintain project schedules, action plans, milestones, and deliverables.

• Assist with resource planning and coordination across projects and operational activities.

• Prepare project reports, dashboards, and executive summaries.

• Coordinate communication and information flow between departments and stakeholders.

• Assist with business planning, reporting, and operational administration.

• Maintain business registers, databases, and tracking systems.

Administrative & Executive Support

• Provide administrative support to the CEO and leadership team.

• Manage and prioritise executive correspondence, including monitoring emails and ensuring timely follow-up on key matters.

• Prepare professional correspondence, reports, presentations, and meeting documentation.

• Coordinate meetings, prepare agendas, record minutes, and track action items.

Document Control & Records Management

• Maintain company and project document control systems.

• Ensure accurate filing, version control, distribution, retrieval, and archiving of documentation.

• Ensure compliance with document management procedures and company standards.

• Maintain project records, contracts, correspondence, and operational documentation.

Commercial Support

• Assist with tender submissions, proposals, and commercial documentation.

• Coordinate client communications and stakeholder correspondence.

• Support contract administration and the management of commercial records.

• Compile management reports and executive summaries for decision-making purposes.

Skills & Experience

• Experience in project coordination, administration, operations support, or a similar role.

• Strong administrative, organisational, and document control skills.

• Strong written communication and report-writing abilities.

• Experience coordinating projects, schedules, and stakeholder communications.

• Understanding of commercial processes, tenders, contracts, and client management.

• Advanced Microsoft Office skills, particularly Outlook, Excel, Word, PowerPoint, and SharePoint.

Key Attributes

• Highly organised with strong attention to detail.

• Able to manage multiple priorities and deadlines.

• Proactive, adaptable, and solutions-focused.

• Professional, reliable, and capable of working autonomously.