Executive Services Officer

Holyoake has a proud 50-year history of giving people impacted by alcohol, drugs and mental ill health the support, hope and confidence they need to live the life they choose. We operate through five locations in Victoria Park, Midland, Northam, Narrogin and Merredin, and employ over 100 staff. The Holyoake Approach is unique to us and guides our way of working.

We are currently recruiting for an exceptional Executive Services Officer based in our Victoria Park head office. Reporting directly to our Chief Executive Officer, this position will be responsible for the maintenance of incoming and outgoing correspondence for our Executive Leadership Team.

This opportunity is perfect for a candidate who is searching for a dynamic position which goes beyond a standard administration role. Each day will bring  different opportunities and tasks, ranging from administration to event planning and office maintenance.

Holyoake actively promote a working environment that values diversity and inclusion. We strongly encourage applications from Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds, people who identify as LGBTQIA+ and people with a disability. If you have any support or access requirements, we encourage you to advise us at time of application.

Key responsibilities:

• Provide end-to-end executive support to the CEO and executive leaders, including diary management, meeting coordination, travel planning and correspondence management.
• Assist with the planning and coordination of internal and external Holyoake events. Including but not limited to catering, guest lists, RSVPs, communications and other logistics.
• Coordinate executive and governance meetings: prepare agendas and papers, take accurate minutes, track actions, and follow up to ensure deadlines are met.
• Act as a key point of contact for senior stakeholders - handling enquiries professionally, escalating as required, and maintaining confidentiality at all times.
• Liaise with tradespeople on electrical, plumbing, and other maintenance issues across Holyoake’s offices.
• Design and deliver high-quality presentations and written materials (e.g., slide decks, board/committee papers, briefings, reports and communications) with a strong eye for detail, layout and story.

Selection Criteria:

• Well-developed administrative and secretarial skills, including minute taking. 
• Excellent written and verbal communication skills.
• Sound understanding of governance and confidentiality.
• Experience in planning and running internal and external events and liaising with organisations on logistic matters.
• Demonstrated experience working for multiple executives.
• Highly developed judgement, discretion and professionalism when working with confidential and sensitive information.
• Ability to establish effective working relationships with a variety of people at different levels both internally and externally.
• Highly proficient in the use of Microsoft Office applications, including SharePoint and CoPilot.

Holyoake is committed to developing employees and provides a flexible and supportive working environment. We offer:

• Starting salary of $91,000 + super (effective from 1 July)
• Flexible work conditions, including work from home options
• Up to 3 days additional Christmas leave
• Options to salary package up to $15,900 per annum for general living expenses and an additional $2,650 per annum for entertainment benefits, to increase your take home pay
• Excellent opportunity to be a part of a values led organisation and make a difference
• Free parking on site at Victoria Park and close proximity to public transport stations

Please submit your CV and a covering letter addressing the criteria outlined above. We are seeking to appoint someone to this role as soon as possible and will close this vacancy once suitable candidates have been identified.  Apply without delay.

Referrals from recruitment agencies will not be accepted.