Terra Firma Laboratories is a materials testing company with laboratories across Australia. We are seeking an organised, reliable and proactive Administration Assistant to join our Kardinya team on a full-time basis.

This is a great opportunity for someone who enjoys variety, takes pride in being organised, and wants to play an important role in supporting the day-to-day operations of a busy construction materials testing laboratory.

About the Role

As an Administration Assistant, you will provide key support to the Administrative Coordinator, Laboratory Manager, Project Managers and wider WA team to help ensure smooth and efficient operations.

This role would suit someone who is confident with administration, data entry, scheduling, accounts support and general office coordination.

A key part of this role will involve assisting with scheduling and coordination of technicians, site bookings, project requirements, training, medicals and other operational tasks. You will help ensure jobs are organised, resources are allocated correctly, and the wider team has the information they need to deliver work efficiently.

You will also assist with the mobilisation of staff and equipment to FIFO and regional projects across WA. This may include coordinating travel requirements, accommodation, site access, medicals, inductions, training records, equipment requirements and project documentation to ensure staff are ready and able to attend site.

Key Responsibilities

Your duties may include:

Providing day-to-day administrative support to the Administrative Coordinator, Laboratory Manager and Project Managers
Assisting with technician scheduling, site bookings and resource coordination
Supporting the mobilisation of staff and equipment to FIFO and regional project sites
Coordinating travel, accommodation, site access requirements, inductions, training records and medical bookings
Communicating with field staff, laboratory staff and project teams to support daily operations
Assisting with accounts-related tasks including data entry, invoicing support and financial record keeping
Maintaining and updating quality system documentation
Assisting with compliance records, training bookings, medical bookings and staff documentation
Coordinating general office administration, correspondence and internal communication
Supporting job scheduling, project administration and resource coordination
Maintaining accurate records, registers and filing systems
Liaising with internal staff, clients and suppliers in a professional manner
Assisting with general office tasks to support the wider team

About You

You are organised, detail-focused and able to manage multiple tasks at once. You enjoy supporting others, solving problems and keeping things running smoothly behind the scenes.

The ideal candidate will have:

Previous experience in office administration or a similar role desirable, but not essential
Strong data entry and computer skills
Good attention to detail and accuracy
Strong communication and interpersonal skills
The ability to prioritise tasks in a busy work environment
A proactive and reliable approach to work
Confidence using Microsoft Office, including Word, Excel and Outlook
Confidence assisting with scheduling, bookings or coordination tasks
The ability to work both independently and as part of a team
Qualifications and Skills

To be considered for this role, applicants should have:
- Experience with Microsoft Office, including Word, Excel and Outlook
- Strong data entry skills and attention to detail
- Current Australian driver’s licence preferred
- Accounts or invoicing experience desirable
- Scheduling, mobilisation or project administration experience highly desirable
- Experience with quality management systems desirable, but not essential
Experience working in construction, laboratory, engineering, mining, civil or technical services desirable, but not essential

What We Can Offer

At Terra Firma Laboratories, you will be part of a business that values quality, teamwork and career development. You will work closely with an experienced team and gain exposure to the operations of a busy construction materials testing laboratory.

We offer:

Full-time employment based in Kardinya, WA
Competitive salary based on experience
Supportive team environment
Varied administration role with exposure to scheduling, mobilisation, accounts, quality and project support
Training and development opportunities
Career growth within a national company
Opportunity to support major civil, infrastructure, commercial and resource projects across WA

About Terra Firma Laboratories

Terra Firma Laboratories provides construction materials testing services across Australia. Our WA team supports a wide range of civil, infrastructure, commercial and remote projects by delivering accurate, reliable and timely testing services.

We pride ourselves on quality, safety, teamwork and providing practical support to our clients and project teams.