Accounts Receivable Specialist

Job description

About us

Smith Broughton Auctioneers is a leading Western Australian business specialising in the remarketing of used Mining, Construction, Transport, Agricultural and Industrial Equipment assets. 

Established in 1977 our primary objective is to develop and maintain mutually beneficial long term business relationships based upon trust, integrity & performance.

Are you a detail-driven finance professional who thrives in fast-paced, high-volume environments? We’re looking for a proactive and highly organised Accounts Receivable Specialist to join our team and play a critical role in ensuring accuracy, efficiency, and seamless financial operations across the business.

The Accounts Receivable Specialist is responsible for high-volume processing of payments, cash application, and revenue management under various RB Global channels, with a dedicated focus on Smith Broughton and Allied. The role's primary objective is to deliver exceptional customer service to both internal and external stakeholders through flawless payment application while strictly adhering to contractual obligations, company financial policies, and Sarbanes-Oxley (SOX) controls.

•        Record and apply receipts and prepare daily bank reconciliations accurately.

•        Identify, investigate, and resolve banking discrepancies and reconcile unidentified payments or unapplied cash.

•         Manage specialized replacement hire activities: Cash Receipting, identifying Bank Discrepancies, tracking MVDL Transfers, and uploading Sale Data for Buyers.

•         Conduct comprehensive regular debtor follow-up and proactive collection calls to reduce outstanding accounts receivable balances.

•          Process post-sale adjustments, post-auction transaction updates, price adjustments, collapses, sales tax, and contract deducts with proper approvals.

•        Upload auction transactions and reconcile sale day payments and Gross Transaction Value (GTV).

•       Confirm and formally communicate receipt of bid deposits and manage bidder deposit structures.

•          Process customer refunds for overpayments, bid deposits, post-sale credits, and tax adjustments.

•          Handle bad debt documentation and processing in compliance with group authorization matrixes.

•        Manage GST export documentation requirements for cross-border transactions.

•         Perform comprehensive month-end reconciliations, including AR sub-ledger to General Ledger matching, Bank Reconciliations, and Trust Account Reconciliations.

•         Research, address, and resolve buyer, consignor, and internal business queries with high service standards.

• Assist with month-end closing procedures, reporting cycles, and provide auditor support as required

•        Education: Highschool Diploma required.  Finance studies would be looked upon favorably.

•         Experience: 2+ years of experience in high-volume accounts receivable, accounting, legal, or banking-related roles.

•          Systems: Experience working with enterprise-level ERP systems and office productivity suites (MS Office package).

•         Detail Orientation: A sharp eye for detail with a proven record of preparing precise financial figures and producing accurate work under pressure.

•         Time Management: Exceptional organizational skills to prioritize a large volume of work, juggle multiple tasks, and meet strict deadlines.

•         Work Ethic: Independent contributor who also thrives in a collaborative, deadline-driven team environment.

• A keen eye for detail and strong numerical accuracy

• Excellent time management and the ability to perform under pressure

• A proactive, solutions-focused mindset with a strong work ethic

• The ability to build relationships and collaborate effectively across multiple functions

• Additional studies in Finance or Accounting are highly regarded

• Be part of a collaborative, high-performing team

• Play a key role in critical financial operations that keep the business moving

• Gain exposure across multiple departments and stakeholders

• Opportunity to grow your career in a fast-paced, evolving environment