Accounts Coordinator

Full Time: Monday to Friday, 7:30-4pm

Location: Joondalup

Salary Range: $80,000-$90,000 (dependent on experience)

Benefits:

Free onsite parking
Renovated office, with modern kitchen facilities
Social club
A stable role within an essential and growing industry
Supportive team environment
Ongoing training and development opportunities

About Us

Fire Shield is an award-winning fire service provider supporting Tier 1 clients across Perth metro and Regional WA, including hotels, casinos, government contracts, commercial buildings, and residential apartments.

We are seeking an organised, detail-oriented Accounts Coordinator to join our team and play a key role in managing our day-to-day financial operations

About the Role

This role is responsible for managing and maintaining accurate financial records, accounts, and bookkeeping functions for Fire Shield Services. The position ensures the provision of precise, timely, and professional accounts management services to both clients and internal stakeholders.

Working closely with the Fire Shield team, you will support the business by ensuring all financial transactions, payroll processes, reconciliations, and compliance obligations are completed accurately and efficiently.

This is a hands-on role suited to a detail-oriented professional who enjoys working across all aspects of bookkeeping, accounts administration, and financial record management.

Key Responsibilities

Manage invoicing for all routine maintenance contracts and reactive repair/service work.
Process invoices through client portals and prepare associated reports in accordance with client requirements.
Coordinate and comply with invoicing requirements across multiple client portfolios.
Liaise with internal departments to ensure the timely completion and submission of invoices.
Perform bank reconciliations and reconcile accounts within Xero.
Manage accounts payable, including processing supplier invoices and payments.
Manage accounts receivable, including debtor follow-up, overdue accounts, and payment collection.
Handle credit control activities, client account enquiries, and credit applications.
Process payroll, timesheets, and respond to employee payroll enquiries.
Manage superannuation and MyLeave processing and related obligations.
Support management with tax compliance activities and statutory lodgements.
Maintain accurate financial records and data entry, including purchase orders, maintenance contracts, expenses, receipts, and other financial documentation.
Ensure financial records are maintained in accordance with company policies, procedures, and regulatory requirements.
Assist with month-end reporting and other finance administration tasks as required

About You

Essential

3+ years' experience in accounts administration, bookkeeping, or a similar finance role
Strong experience using Xero
Experience with accounts payable, accounts receivable, and bank reconciliations
Payroll processing experience
Strong attention to detail and organisational skills
Excellent attention to detail and organisational skills
Strong communication and stakeholder management abilities
Ability to work independently while supporting a collaborative team environment
A proactive approach to problem-solving and process improvement

Desirable

Certificate IV in Accounting and Bookkeeping or equivalent
Diploma of Accounting
Relevant accounting, bookkeeping, or finance qualification
Experience within a trade, services, maintenance, or construction environment